Report circumstance changes


If there are any changes in your circumstances after you have applied for student assistance, you must notify StudentAid BC.

What changes should I report?

You should report any changes that affect the accuracy of the financial need and eligibility information in your student assistance application. Changes include but are not limited to:

  • Any new financial resources not listed in your application.
  • Any changes to the financial resources listed on your application.
  • Income, assets or investments of your parents/step-parents/sponsor/legal guardian.
  • Your program of study or study period dates.
  • Your marital status before the first day of classes.
  • Your living situation before the first day of classes (such as whether you are living in a home owned or rented by your parents, or living away from your parents' home).
  • The birth or adoption of a child

Have you changed your name?

Please submit the following documentation:

  • A copy of your Social Insurance Number Card (or a copy of your federal income tax Notice of Assessment);
    AND,
  • A copy of government-issued identification clearly indicating your name, date of birth and gender.

Note: StudentAid BC checks the validity of your identification each time you apply; therefore, don’t forget to document your change of name with Service Canada at: http://www.servicecanada.gc.ca/eng/sin/apply/how.shtml.

How do I report changes?

Instructions

  1. 1 Complete the appropriate form. (There are different forms for full-time and part-time studies).
  2. 2 Submit the form to StudentAid BC by:
    • Mail
      Ministry of Advanced Education, Skills & Training
      StudentAid BC
      PO Box 9173
      Stn Prov Govt
      Victoria BC V8W 9H7
       
    • Fax
      250-356-9455

      Toll-free in Canada
      1-866-312-3322
       
    • Email
      SABC.AdminUnit@gov.bc.ca
       

All information is subject to audit and verification. Keep all receipts and supporting documentation related to your changed circumstances, as these may be needed if you are audited.

If you fail to report changes to your application information, you may become ineligible for funding through StudentAid BC.

Deadline
The completed reassessment form and supporting documentation must be received by the StudentAid BC office no later than six weeks before your studies end. Funding cannot be issued after your studies end.

Full-time students

Appendix 7: Request for reassessment form

PDF - 899 KB


Part-time students

Part-time request for reassessment form

PDF - 1.11 MB

What if I transfer schools?

Instructions

Two-week time limit for transfers
You may do a transfer if the length of time between leaving one school and starting your new school is two weeks or less; otherwise you are considered withdrawn from your previous school and you will have to complete a new StudentAid BC application.

Transferring before you get funding
If you have applied for, but have not yet received, StudentAid BC funding at the time you transfer schools, complete an Appendix 7: Request for reassessment and submit it to StudentAid BC for processing.

Transferring after you get funding

  1. 1 If you have already received your StudentAid BC funding when you change schools, complete Appendix 5.
  2. 2 Submit the form to StudentAid BC.

You, your old (original) school and your new school are all required to fill out separate sections of the Appendix 5 form, so you will need to contact the financial aid offices or school officials at both schools (the school you are transferring from and the school you are transferring to).

Deadline
Your completed form must be received by StudentAid BC no later than six weeks before your study period ends.

Appendix 5: Transfer of school form

PDF - 991.07 KB